Good morning, AJ

Unreconciled
17,556
Across 8 clients
Overdue invoices
$2.24M
357 invoices
Overdue bills
$86.7K
44 bills
Missing bank feeds
3
Kityan · Dodd · Hodgeys
28 Jul 2026
Q4 BAS due — 7 clients
Agent ext: 25 Aug
Critical — act today
Jacob Dodd — no bank feed, 6,803 lines unreconciled
Statement stale since Jan 1. All reconciliation blocked until bank feed connected or CSV imported.
No bank feed6,803 unreconciledCBA Business Account
AA Kityan Cleaning — $2.15M Xero balance vs $0 bank statement
No bank feed (NAB). 24 invoice drafts unsent ($9,418). Likely years of unmatched entries requiring full audit.
$2.15M discrepancy24 drafts unsentNo bank feed
Onyx Building — all invoices and bills overdue, negative balance
$87,239 receivable (34 invoices) and $71,297 payable (27 bills) all overdue. Bank balance -$7,479.
Cash flow risk$87K receivables-$7,479 balance
Client health scores
DC
David Coffey
10,248 unrec · $1.99M OD
8
JD
Jacob Dodd
6,803 unrec · no bank feed
15
HH
Hodgeys Hot Rodz
332 unrec · $291K discrepancy
18
AK
AA Kityan Cleaning
$2.15M discrepancy · no feed
32
OB
Onyx Building
$87K inv · $71K bills OD
35
XB
XBook (practice)
49 unrec · $54K invoices OD
40
CH
CH8 Billiards
19 unrec · $5K invoices OD
45
1B
126 Beverin St Pty Ltd
1 unrec · bank feed connected
72
Today's checklist
Send bank feed request — Jacob Dodd
Blocks all reconciliation until connected
Jacob Dodd
Investigate AA Kityan $2.15M discrepancy
Data integrity — urgent review
AA Kityan
Call Onyx Building — cash flow crisis
All invoices and bills overdue
Onyx Building
Review INV-0165 bad debt — $55,000 (2021)
Write off or refer to collector?
David Coffey
Send 6 pending invoice drafts ($4,582)
Sitting unsent — delaying cash collection
CH8 Billiards
Reconcile 1 outstanding item ($35 diff)
Quick win — nearly clean
126 Beverin St
Send bank feed request — Hodgeys
$291K discrepancy needs feed connected
Hodgeys
Begin Q4 BAS prep — David Coffey
Most complex file, due 28 Jul (ext. 25 Aug)
David Coffey
Critical — 4 alerts
Jacob Dodd — no bank feed, 6,803 lines unreconciled
Statement balance stale since January 1. Reconciliation blocked. CBA Business Account 063-502-11033646 needs direct feed or CSV import.
No bank feed6,803 unreconciledCBA
AA Kityan Cleaning — $2,156,600 Xero balance vs $0 bank statement
No bank feed (NAB 083-543-769820083). 24 invoice drafts unsent ($9,418). Likely years of unmatched entries or ghost transactions. Full audit required.
$2.15M discrepancy24 drafts unsentNo bank feed
Onyx Building — all 34 invoices and 27 bills overdue, negative balance
$87,239 owed to Onyx (34 invoices overdue), $71,297 owed by Onyx (27 bills overdue). CBA balance -$7,479. Macquarie savings not on bank feed.
Cash flow crisis$87K receivables OD$71K payables ODNeg. balance
David Coffey — INV-0165 overdue 1,743 days ($55,000)
Invoice to Christine & Maggie outstanding since 27 August 2021. All 284 invoices ($1.99M) are overdue. Requires urgent receivables review and bad debt decision.
1,743 days overdueBad debt candidate$55,000
Needs attention this week
Every client has a mandatory monthly bookkeeping job regardless of BAS frequency. Tick off all 12 core tasks each month before closing the file. Additional IAS or BAS tasks appear automatically based on each client's lodgement schedule.
June 2026 — all clients
Outstanding activity statements — loaded from ATO portal
Report date: 5 June 2026
CRITICAL — David Coffey has 41 outstanding activity statements going back to 2022, owing $163,108.62 to the ATO. Monthly BAS lodger with PAYG instalments also active. This requires urgent action.
⚠️ DAVID COFFEY — MAJOR TAX COMPLIANCE REMEDIATION REQUIRED
ABN: 26 281 331 269 · TFN: 360 127 210 · Individual/Sole trader · Monthly + Quarterly BAS + PAYGI
$163,108.62
owing to ATO
~83
Outstanding BAS
11.5
Years unfiled
Oct 2014
Earliest outstanding
22 Jun
Next due (May 2026)
What this means: David Coffey has had outstanding BAS lodgements since Q4 FY2014-15 and has never been fully compliant. The $163,108 ATO debt is the accumulated result. This is not a bookkeeping issue — this is a serious tax compliance matter that requires a structured remediation plan, potentially including a payment arrangement with the ATO and a catch-up lodgement strategy working from oldest to most recent.

Note: There is also a Fuel response notification on his ATO file that needs to be checked — this may relate to fuel tax credit entitlements given his expense profile (Fuel: $26,038 in FY26).

📧 No email address on ATO file. Contact via Xero or direct phone.
Recent outstanding periods (most urgent first)
Period Type Due date Status
May 2026Monthly BAS (Form G)22 Jun 2026 — 17 daysDue soon
Apr 2026Monthly BAS21 May 2026Overdue
Jan–Mar 2026Quarterly BAS (Q3)21 Apr 2026Overdue
Feb 2026Monthly BAS23 Mar 2026Overdue
Jan 2026Monthly BAS23 Feb 2026Overdue
Oct–Dec 2025 through Oct–Dec 2014Mixed monthly/quarterlyAll overdue~78 more overdue
Recommended action plan:
1. Contact David Coffey immediately to discuss the extent of non-compliance
2. Assess whether a payment arrangement with the ATO is appropriate given the $163K debt
3. Consider applying for failure to lodge penalty remission — the ATO may remit penalties where there is a genuine reason for non-lodgement
4. Lodge oldest outstanding first — ATO generally requires chronological lodgement for catch-up situations
5. Check the Fuel response notification — may indicate fuel tax credit entitlement given significant fuel expenses
JD
Jacob Dodd
ABN: 13 507 663 625 · Individual/Sole trader · Quarterly BAS · 📧 JACODTD0@GMAIL.COM
$18,153.78 owing
11 outstanding BAS
Outstanding BAS from Q3 FY2022-23 through Q3 FY2025-26 — 11 consecutive quarters all showing NEW. GST active on all. No PAYGW despite Xero having a Tax & GST account. Payment reference: 4135076636258960.
Q3 FY25-26 — due 26 May 2026 Q2 FY25-26 — due 3 Mar 2026 Q1 FY25-26 — due 25 Nov 2025 Q4 FY24-25 — due 25 Aug 2025 + 7 more quarters
HH
Andrew Hodges (Hodgeys Hot Rodz)
ABN: 11 012 551 477 · Individual/Sole trader · Quarterly BAS + PAYGW · No email on file
$1,081.61 owing
13 outstanding BAS
Outstanding BAS from Q3 FY2022-23 through Q3 FY2025-26 — all showing NEW with both GST and PAYGW active. 13 consecutive quarters. No email address on ATO file.
AK
AA Kityan Cleaning Pty Ltd
ABN: 20 663 222 580 · Australian Private Company · Quarterly BAS + PAYGW · 📧 QUIDDETTE69@OUTLOOK.COM
$0.00 balance
13 outstanding BAS
Outstanding BAS from Q3 FY2022-23 through Q3 FY2025-26 — all NEW, GST + PAYGW active. Account balance is $0 which is unusual given 13 outstanding quarters — may indicate payments made but forms not lodged.
Current period only — recently connected clients
126 Beverin St Pty Ltd
ABN: 24 683 809 207 · Monthly
Apr 2026 outstanding
May 2026 outstanding
Balance: $0.00 ✓
Onyx Building Pty Ltd
ABN: 13 651 419 671 · Monthly
May 2026 outstanding
Balance: -$1,100 (credit) ✓
📧 INFO@ONYXBUILDING.COM.AU
Alan Marchingo (XBook)
ABN: 79 149 024 066 · Monthly
May 2026 outstanding
Balance: -$1,277 (credit) ✓
📧 INFO@XBOOK.COM.AU
ATO report importer
Drop ATO report CSVs here
Drag and drop one or more CSV files downloaded from Online Services for Agents, or click to browse. Accepts individual CSVs or a ZIP of multiple reports.
ATO account balances — loaded from portal reports
Run date: 31 May 2026
Client TFN/ABN Account Balance Status
David Coffey360 127 210ICA001 — Integrated Client$163,108.62 OWINGATO debt
Jacob Dodd961 095 918ICA004 — Integrated Client$17,985.61 OWINGATO debt
Andrew Hodges (Hodgeys)336 448 325ICA002 — Integrated Client$1,081.61 OWINGMinor debt
126 Beverin St Pty Ltd229 777 079ICA002 — Integrated Client$0.00Clear
CH8 Billiards Pty Ltd580 114 970ICA002 — Integrated Client$240.00 CRCredit
Onyx Building Pty Ltd599 677 622ICA002 — Integrated Client$1,050.00 CRCredit
Alan Marchingo (XBook)808 705 839ICA001 — Integrated Client$1,227.00 CRCredit
PAYG instalments — David Coffey (ATO data)
David Coffey has PAYG instalments showing as "Outstanding" for ALL quarters across 2022, 2023, 2024 and 2025. Combined with the $163,108 ATO debt on his integrated account, this requires urgent discussion with the client. He is the only client with PAYG instalment obligations on your register.
ATO interest history — clients with late payment charges
Client FY22/23 FY23/24 FY24/25 Note
David Coffey$96.58$118.02$119.09Consistent GIC — ongoing late payments
Jacob Dodd—$618.32$552.89Started FY23/24 — $17K debt growing
Andrew Hodges (Hodgeys)$1,237.30$2,877.55$187.12Peaked FY23/24 — improving recently
Onyx Building$17.12$380.28$889.56Escalating — consistent with cash flow issues
Active jobs
Awaiting docs
0
In progress
0
Awaiting sign-off
0
Ready to lodge
0
Completed
0
You are a registered BAS agent — extended lodgement dates apply to your clients. Q2 (Oct–Dec) has no agent extension as the 28 Feb date already includes a Christmas buffer. Super Guarantee has no extension regardless of agent status.
Current & upcoming
28Jul
Q4 BAS — April to June 2026
David Coffey · AA Kityan · CH8 Billiards · Onyx Building · Hodgeys · Jacob Dodd · 126 Beverin St · Agent ext: 25 Aug 2026
53 days · Start now
28Jul
Super guarantee — Q4 contributions (Apr–Jun 2026)
All clients with employees · Must be received by fund by 28 July — no extensions apply
53 days · No ext.
14Jul
STP finalisation — Single Touch Payroll FY2025–26
All clients with payroll · Finalise employee payment summaries in Xero before 14 July
39 days
14Aug
TPAR — Taxable Payments Annual Report FY2025–26
Clients in building, cleaning, courier, IT, security · Due 14 August 2026
70 days
31Oct
Individual income tax returns — FY2025–26
All individual clients · Sole traders include business income · Agent lodgement program may extend
148 days
Full BAS calendar — FY2025–26 & FY2026–27
QuarterPeriod (Australian FY)Standard dueAgent extensionStatus
Q1 FY25–26Jul – Sep 202528 Oct 202525 Nov 2025Lodged
Q2 FY25–26Oct – Dec 202528 Feb 2026No extensionLodged
Q3 FY25–26Jan – Mar 202628 Apr 202626 May 2026Lodged
Q4 ◀ NOW FY25–26Apr – Jun 202628 Jul 202625 Aug 2026Due soon
Q1 FY26–27Jul – Sep 202628 Oct 202625 Nov 2026Upcoming
Q2 FY26–27Oct – Dec 202628 Feb 2027No extensionUpcoming
Q3 FY26–27Jan – Mar 202728 Apr 202726 May 2027Upcoming
Q4 FY26–27Apr – Jun 202728 Jul 202725 Aug 2027Upcoming
Monthly IAS due dates
Monthly IAS (Instalment Activity Statement) is due on the 21st of the following month for self-lodgers, or the 25th for tax agent clients. IAS covers PAYG withholding from wages and PAYG instalments. It does not include GST (that remains on your quarterly BAS schedule).
Drafted emails
To: Jacob Dodd
Bank feed request
Action required — Please connect your bank feed to Xero
Hi Jacob,
I'm writing to let you know that your CBA Business Account (063-502-11033646) has not been connected to Xero via a bank feed. Without this, I'm unable to reconcile your transactions...
To: Onyx Building
Urgent — cash flow
Urgent — Outstanding invoices and cash flow discussion
Hi,
I've been reviewing your Xero file and need to flag some urgent matters. You have 34 overdue invoices totalling $87,239 and 27 overdue bills totalling $71,297. Your bank balance is -$7,479...
To: Hodgeys Hot Rodz
Bank feed request
Bank statement needed — A J Hodges account
Hi AJ,
To reconcile your A J Hodges account in Xero, I need either a bank feed connection or a CSV statement export from Bankwest. There's currently a $291,816 difference...
Client profiles & obligations